Troop 55 Refund Policy

We recognize that sometimes plans change, and we strive to balance flexibility with responsible budgeting. Our refund policy is designed to be fair to both participating families and the unit as a whole.

GENERAL POLICY FOR CAMPOUTS

Refunds are available for most campouts if requested in a timely manner. Campout costs are typically divided into the following categories:

  • Base Registration & Activity Fee
  • Food (Grub) Costs
  • Transportation Costs (if applicable)

Campout Refund Deadlines

  • Full Refund (All Costs): Available until Tuesday at 9:00 PM prior to the campout.
  • After Tuesday at 9:00 PM:
    • Food Costs: Non-refundable due to advance purchasing.
    • Transportation Costs: Refunds are not guaranteed but may be provided if a replacement participant is found from a waitlist.
    • Base & Activity Fees: May be refunded at the unit’s discretion depending on commitments made.
      • Campouts with external per person registration fees (Camporee, Trail 2 Troop, etc.) may have more stringent cancelation policies.
  • No Refunds After Thursday at 9:00 AM prior to the campout.

Note: Refunds for payments made through DoubleKnot will be issued as an electronic gift card to minimize transaction costs.

SUMMER CAMP & HIGH ADVENTURE TREKS

These events often involve:

  • Non-refundable deposits
  • Minimum participant requirements
  • Airfare and third-party vendor policies

Because each trip varies in cost structure and deadlines:

  • The troop will refund as much as possible without incurring a loss.
  • Airline tickets and national BSA deposits are often non-refundable (even months in advance) and often have minimum booking sizes.
  • If the spot can be filled by another scout, partial or full refunds may be possible.

We highly recommend purchasing trip insurance to protect your investment in case of illness, family emergencies, or other unexpected situations.

EXCEPTIONS & SPECIAL CIRCUMSTANCES

Requests for refunds due to medical emergencies, family crises, or other extraordinary situations will be evaluated by unit leadership on a case-by-case basis.

FINAL NOTE: Please remember that the troop is committed to managing funds responsibly and ensuring that campouts are affordable for all scouts. This refund policy helps us balance flexibility for families while covering the non-refundable expenses incurred by the troop.