Troop 55 Refund Policy for Campouts, Summer Camps and High Adventure
At Troop 55, we understand that plans can change, and we strive to accommodate refund requests as fairly as possible while covering costs incurred by the troop. Please review the following refund policy for campouts, which takes into account the different types of fees associated with these activities.
- Campouts without
- Campouts with
Refund Eligibility
Refunds for campouts are available under the following conditions:
- Notification Period: Refunds will only be issued if the refund request is made at least 7 days prior to the campout start date. Refund requests made after this period may not be honored, except in cases of medical emergencies or other extenuating circumstances, at the discretion of the troop leadership.
- Refundable Fees: Refunds will be processed for certain fees as outlined below. Some fees are non-refundable once the troop has committed expenses.
Fee Breakdown
- Base Camping Fee (Campsite and Activity Costs):
- Refundable: If the troop has not yet committed payment to the campsite or activity provider, this fee will be refunded.
- Non-Refundable: Once the troop has paid for campsite reservations or activity bookings, the base camping fee is non-refundable.
- Transportation Fee:
- Refundable: If cancellation is requested before transportation arrangements (e.g., rentals, buses) have been finalized or paid for, the transportation fee will be refunded.
- Non-Refundable: After transportation costs have been paid or committed to, the transportation fee is non-refundable.
- Grub Fee (Food Costs):
- Refundable: If cancellation is made at least 7 days before the campout and before food has been purchased, the grub fee will be refunded.
- Non-Refundable: If food has already been purchased for the campout, the grub fee is non-refundable.
- Credit Card Transaction Fee:
- Non-Refundable: The credit card transaction fee covers the processing cost of payments and is non-refundable in all cases.
Special Considerations
In cases of unforeseen circumstances (such as illness or family emergencies), refunds may be granted at the discretion of the troop leadership even if the refund request falls outside the usual notification period. Please contact the troop as soon as possible if such circumstances arise.
How to Request a Refund
To request a refund, please contact [troop contact info] with the following details:
- Scout’s name
- Campout name and date
- Reason for cancellation
All refund requests will be processed within 14 business days, and the refunded amount will be returned via the original payment method.
Final Note
Please remember that the troop is committed to managing funds responsibly and ensuring that campouts are affordable for all scouts. This refund policy helps us balance flexibility for families while covering the non-refundable expenses incurred by the troop.